Benefit attendees - Need your help

tjjeepjeep · 08-13-2009, 12:36 PM

Although this year's event is barely under our belts, we have begun discussions around next years event. However, I'm asking for some input from you to ensure we can make next years even bigger and better.

So tell me...What did you like about this years event? What didn't you like? What kind of worked but would be better if something changed? If you didn't want to participate in the events, what events would have enticed you to do so? What did you think of our classes for the Show n Shine? Did you eat on site?

The feedback from last years gave us the idea to have port-a-potties on site and have food available at Barn n Bunk for purchase. So we listen to what you have to say and appreciate your taking the time to help us make this event better. If for any reason, you're more comfortable communicating in a PM, please feel free to contact me directly. Thanks so much for taking the time to help us.

jamie L · 08-13-2009, 01:21 PM

I thought overall the event went great! I think we need to pick commities and get started much earlier with sponsors and advertising the event. Also, just trying to think of more ways at the event we can raise more money. Rides, more raffles (more sponsors), activities etc. ?

tjjeepjeep · 08-13-2009, 01:43 PM

Those are all questions that we, along with Barn n Bunk, will work toward in defining the event for next year.

JeepHD · 08-13-2009, 03:06 PM

Just some thoughts, not complaining in any way, just trying to help.

We came down with a group of 4 jeeps and we all live a little over an hour and a half a way.

Parking - It worked out in the end, but there was a bit of confusion on where to park since we didn't participate in the $15 fee, but instead contributed more to the raffles. My suggestion would be to allow any 4x4 vehicles to park in show area, but designate two areas or have a smaller fee for those not wanting to do the RTI, car crush etc. Maybe I am cheap, but at least throwing $20 in the raffles, I felt like I had a chance at something, as I am sure I wouldn't have won anything in the show.

Promoting - I think your best bet at generating more for the charity is increasing attendence. Get people out with flyers to other events in the area. If you have flyers done earlier, I can get them out to the Rally for Life in May, which we are pushing around 200 jeep in attendence. Most people are going to come in willing to spend a certain amount, so I don't think trying to get more out of those that attend is going to get you very far, but getting more in attendence will.

Food - Sorry, we took a break in the A/C and went to Yardbirds. It was a great idea to have food on site and the cost was reasonable.

Raffle - We generate a lot from raffle at the Rally for Life. More prizes, big prizes, more chances to win, really increases ticket sales. I think we do $1 a ticket or $10 for arms length.

KennyTJ · 08-13-2009, 03:10 PM

It's a nice event you have going over there. If you like I can help hook you up with larger sponsors that would bring thier semi-trailer booth/displays. like 4 Wheel Hardware, Michelin Tire, and even Jeep. We use to have them at the MB's Jeep Jams. Might want to add something for the younger kids? I heard someone mension an inflatable ball pit??

Just some thought, but you know anything comming from my brain is bound to be pretty twisted up

tjjeepjeep · 08-13-2009, 03:36 PM

Quote:

Originally Posted by JeepHD

Parking - It worked out in the end, but there was a bit of confusion on where to park since we didn't participate in the $15 fee, but instead contributed more to the raffles.

Food - Sorry, we took a break in the A/C and went to Yardbirds. It was a great idea to have food on site and the cost was reasonable.

Raffle - We generate a lot from raffle at the Rally for Life. More prizes, big prizes, more chances to win, really increases ticket sales. I think we do $1 a ticket or $10 for arms length.

Was hoping you'd offer some suggestions...was gonna hit you on your board otherwise. Parking kinda confused everyone. Until you asked me about it, didn't really think much about it. Last minute decision and apparently not well communicated. :o Definitely a separate discussion point for next year.
How was the wait at Yardbirds this year? I gave them a heads up we'd be in the area and hope it helped them plan staff.
We're planning on a separate donation committee next year, to ensure we have more stuff for prizes. Plan is to start early in the year, which pocket books are fiscal year fresh.

Quote:

Originally Posted by KennyTJ

It's a nice event you have going over there. If you like I can help hook you up with larger sponsors that would bring thier semi-trailer booth/displays. like 4 Wheel Hardware, Michelin Tire, and even Jeep. We use to have them at the MB's Jeep Jams. Might want to add something for the younger kids? I heard someone mension an inflatable ball pit??

I'll add you to the people to contact for help re:donation list.

Kids games are something being discussed...more to come.

JeepHD · 08-13-2009, 03:40 PM

Quote:

Originally Posted by tjjeepjeep

How was the wait at Yardbirds this year?

No wait, service, food, and drink was great

08-13-2009, 12:36 PM	#1
tjjeepjeep Just tired Join Date: Apr 2007 Location: Hamilton, OH Posts: 2,213 Images: 2212	Benefit attendees - Need your help Although this year's event is barely under our belts, we have begun discussions around next years event. However, I'm asking for some input from you to ensure we can make next years even bigger and better. So tell me...What did you like about this years event? What didn't you like? What kind of worked but would be better if something changed? If you didn't want to participate in the events, what events would have enticed you to do so? What did you think of our classes for the Show n Shine? Did you eat on site? The feedback from last years gave us the idea to have port-a-potties on site and have food available at Barn n Bunk for purchase. So we listen to what you have to say and appreciate your taking the time to help us make this event better. If for any reason, you're more comfortable communicating in a PM, please feel free to contact me directly. Thanks so much for taking the time to help us. __________________ I want to be the reason you look down at your phone and smile........then walk into a pole.

08-13-2009, 01:21 PM	#2
jamie L Join Date: Sep 2007 Posts: 43	I thought overall the event went great! I think we need to pick commities and get started much earlier with sponsors and advertising the event. Also, just trying to think of more ways at the event we can raise more money. Rides, more raffles (more sponsors), activities etc. ? __________________

08-13-2009, 01:43 PM	#3
tjjeepjeep Just tired Join Date: Apr 2007 Location: Hamilton, OH Posts: 2,213 Images: 2212	Those are all questions that we, along with Barn n Bunk, will work toward in defining the event for next year. __________________ I want to be the reason you look down at your phone and smile........then walk into a pole.

08-13-2009, 03:06 PM	#4
JeepHD www.buckeyejeepers.com Join Date: Apr 2007 Location: Houston, OH 45333 Posts: 276	Just some thoughts, not complaining in any way, just trying to help. We came down with a group of 4 jeeps and we all live a little over an hour and a half a way. Parking - It worked out in the end, but there was a bit of confusion on where to park since we didn't participate in the $15 fee, but instead contributed more to the raffles. My suggestion would be to allow any 4x4 vehicles to park in show area, but designate two areas or have a smaller fee for those not wanting to do the RTI, car crush etc. Maybe I am cheap, but at least throwing $20 in the raffles, I felt like I had a chance at something, as I am sure I wouldn't have won anything in the show. Promoting - I think your best bet at generating more for the charity is increasing attendence. Get people out with flyers to other events in the area. If you have flyers done earlier, I can get them out to the Rally for Life in May, which we are pushing around 200 jeep in attendence. Most people are going to come in willing to spend a certain amount, so I don't think trying to get more out of those that attend is going to get you very far, but getting more in attendence will. Food - Sorry, we took a break in the A/C and went to Yardbirds. It was a great idea to have food on site and the cost was reasonable. Raffle - We generate a lot from raffle at the Rally for Life. More prizes, big prizes, more chances to win, really increases ticket sales. I think we do $1 a ticket or $10 for arms length. __________________ 1994 YJ, 4.0, 5 speed. *2006 Dodge 2500 Cummins, 4x4 Auto,Quad cab, LongBed, Tekonsha Prodigy(Tow Rig)

08-13-2009, 03:10 PM	#5
KennyTJ The Pirate Join Date: Oct 2007 Location: Lebanon, Oh. Posts: 297	It's a nice event you have going over there. If you like I can help hook you up with larger sponsors that would bring thier semi-trailer booth/displays. like 4 Wheel Hardware, Michelin Tire, and even Jeep. We use to have them at the MB's Jeep Jams. Might want to add something for the younger kids? I heard someone mension an inflatable ball pit?? Just some thought, but you know anything comming from my brain is bound to be pretty twisted up