July Meeting Minutes

tjjeepjeep · 07-08-2009, 07:05 PM

Meeting really turned into a discussion of the benefit, so there are alot of action items that normally aren't seen. Format is different but content there. If you have questions just shoot me...with them ha!

Scott A opened the meeting and welcomed guests Scott & Melody Boggs

Treasurer report: We have money

Benefit
Goal is to have 100 rigs register.

How do we get that? Publicity.
·Club Boards – get the word out to other local clubs
·Submitted an online event to following news things: Dayton Daily News, Springfield News Sun, Middletown Journal, Journal-News, Fairfield Echo, Pulse Journal, Oxford Press, Western Star, Active Dayton, Cincinnati.com (may be in papers as well as online)
·Radio stations – see about getting some air time as well as post on their calendars – have on 96Rock. Thread provides additional stations to contact (Lisa to do)
·Flyers – paper the town in our flyers couple weeks out from the event. If anyone needs flyers contact me

Discussion Points:
·More opportunities for ‘stock’ish vehicles – broaden the SnS categories. Not final: classic; stock; modified DD; extreme crawler. Two fun categories of: prettiest or shiniest rig and ugliest or dirtiest rig.
·Better/more signage at event. Need: parking areas, registration, categories of SnS
·Local biz communication – Make sure Yardbirds and UDF know we’re gonna have a bunch of people in their area that day. Couple weeks before event.. (Bob to handle)
·Parking organization - spectator/trailers “up top” and only registered rigs “below” - all rigs should be off trailer and no RVs

Volunteers for the following (if you want to help let me know):
·Signs – before the event. Maybe do a meet and greet somewhere and make signs. Keep an eye on the board for a thread…
·Set up on Friday.
·Parking – spectator/trailers “up top” and registered rigs “below” - will have xx slots for people to sign up for
·Registration booth - will have xx slots for people to sign up for
·Judges for Show N Shine – gonna need some

Questions/Ideas/etc
Portable restrooms – cost from Rumpke is $315.98 to have three units on site. Split between TS & CORE? Someone to keep an eye on it to make sure it’s stocked -- George to look into cost from another company -- 3 units of $255

Idea of event Tshirt? Single color – cost around $10 or $11 per. Would cost of printing be feasible based on anticipation of selling. Will do thread to see how many would be interested in buying a shirt at $15 or $20 a pop. More to come….

Time to judge SnS will be x (allow for someone to tally votes). Awards at x Time. Must be present to win.

Do we need an inspection prior to participating in the car crush? Yes Will need to come up with generic rules and publish. Also need people to do inspection the day of event.

Idea of striping the lower lot for registered rigs – Bob to talk to BnB if they’re ok with it. Jamie to do striping (thank you Blue Chip)

Brody has RTI ramp – Brad gonna run the event

New business:
Fairfield needs revenue ….heads up traveling through it
Jason still has pink hook – except that he doesn’t actually have it.

Trail runs:
Non CORE runs
July runs:
·TS Monthly Meeting held on Sat 7/18 at Haspin instead of 2nd Thursday
·Muddy Buddy’s Cruise In – Sunday, 7/12, 12p – 4pm – Jake Sweeny Dealership in Lebanon
·Every Wed at Quaker Steak & Lube on Colerain – 4x4 Cruise Night

Last Month:
·BnB 4x4 Show: Bob, Scott A & Sarge were there.

CORE Runs:
·Last months run: Natural Bridge Clean Up Run – 6/20 & 6/21. No one went…
·This months run: Zookimelt – 7/9 to 7/11 – at Badlands.

People with To Dos:
Bob: Follow up with Bnb about striping field; ok with portapotties on site: having a caterer onsite during event: idea of a rock garden

Jamie: once we get the ok from BnB: striping field and rock garden

George: cost of portapotty option - $255 for 3 units

Lisa: everything that doesn't have someone elses name on it

07-08-2009, 07:05 PM	#1
tjjeepjeep Just tired Join Date: Apr 2007 Location: Hamilton, OH Posts: 2,213 Images: 2212	July Meeting Minutes Meeting really turned into a discussion of the benefit, so there are alot of action items that normally aren't seen. Format is different but content there. If you have questions just shoot me...with them ha! Scott A opened the meeting and welcomed guests Scott & Melody Boggs Treasurer report: We have money Benefit Goal is to have 100 rigs register. How do we get that? Publicity. ·Club Boards – get the word out to other local clubs ·Submitted an online event to following news things: Dayton Daily News, Springfield News Sun, Middletown Journal, Journal-News, Fairfield Echo, Pulse Journal, Oxford Press, Western Star, Active Dayton, Cincinnati.com (may be in papers as well as online) ·Radio stations – see about getting some air time as well as post on their calendars – have on 96Rock. Thread provides additional stations to contact (Lisa to do) ·Flyers – paper the town in our flyers couple weeks out from the event. If anyone needs flyers contact me Discussion Points: ·More opportunities for ‘stock’ish vehicles – broaden the SnS categories. Not final: classic; stock; modified DD; extreme crawler. Two fun categories of: prettiest or shiniest rig and ugliest or dirtiest rig. ·Better/more signage at event. Need: parking areas, registration, categories of SnS ·Local biz communication – Make sure Yardbirds and UDF know we’re gonna have a bunch of people in their area that day. Couple weeks before event.. (Bob to handle) ·Parking organization - spectator/trailers “up top” and only registered rigs “below” - all rigs should be off trailer and no RVs Volunteers for the following (if you want to help let me know): ·Signs – before the event. Maybe do a meet and greet somewhere and make signs. Keep an eye on the board for a thread… ·Set up on Friday. ·Parking – spectator/trailers “up top” and registered rigs “below” - will have xx slots for people to sign up for ·Registration booth - will have xx slots for people to sign up for ·Judges for Show N Shine – gonna need some Questions/Ideas/etc Portable restrooms – cost from Rumpke is $315.98 to have three units on site. Split between TS & CORE? Someone to keep an eye on it to make sure it’s stocked -- George to look into cost from another company -- 3 units of $255 Idea of event Tshirt? Single color – cost around $10 or $11 per. Would cost of printing be feasible based on anticipation of selling. Will do thread to see how many would be interested in buying a shirt at $15 or $20 a pop. More to come…. Time to judge SnS will be x (allow for someone to tally votes). Awards at x Time. Must be present to win. Do we need an inspection prior to participating in the car crush? Yes Will need to come up with generic rules and publish. Also need people to do inspection the day of event. Idea of striping the lower lot for registered rigs – Bob to talk to BnB if they’re ok with it. Jamie to do striping (thank you Blue Chip) Brody has RTI ramp – Brad gonna run the event New business: Fairfield needs revenue ….heads up traveling through it Jason still has pink hook – except that he doesn’t actually have it. Trail runs: Non CORE runs July runs: ·TS Monthly Meeting held on Sat 7/18 at Haspin instead of 2nd Thursday ·Muddy Buddy’s Cruise In – Sunday, 7/12, 12p – 4pm – Jake Sweeny Dealership in Lebanon ·Every Wed at Quaker Steak & Lube on Colerain – 4x4 Cruise Night Last Month: ·BnB 4x4 Show: Bob, Scott A & Sarge were there. CORE Runs: ·Last months run: Natural Bridge Clean Up Run – 6/20 & 6/21. No one went… ·This months run: Zookimelt – 7/9 to 7/11 – at Badlands. People with To Dos: Bob: Follow up with Bnb about striping field; ok with portapotties on site: having a caterer onsite during event: idea of a rock garden Jamie: once we get the ok from BnB: striping field and rock garden George: cost of portapotty option - $255 for 3 units Lisa: everything that doesn't have someone elses name on it __________________ I want to be the reason you look down at your phone and smile........then walk into a pole.